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Getting the most out of conferences before you go

By Becky McCray

The past couple of weeks, we’ve been talking about how to get the money to attend those important conferences. Now, let’s talk about how to make the most of those conferences. Let’s start with preparation before the event.

It’s all about planning. You need to know the five W’s of your conference before you ever go.

Question Mark and Bryan Person
Mark Williams and Bryan Person
at SXSW 2010

Who

  • Who do you want to meet? Think customers, partners, competitors, mentors, and vendors.
  • Who could you cooperate with?
  • Who could send you customers? Who could you send customers for an affiliate offer?
  • Who have you talked to several times, and you just need to push it over the edge and get something going with them? 
What

  • What do you want to talk to these people about?
  • What project are you working on that is too big for you alone? 
  • What are you wanting to learn? What sessions should you make time for?
When and Where

  • Set meetings up before you go.
  • Are there sessions you don’t want to miss? Invite a friend to meet you at a particular session that relates to a project you’re working on.

Why

  • Make an index card of your goals for the event.

A couple of other points 

  • Order some business cards, if you’re in a business card kind of industry. I still use a few (about a dozen) at most big conferences.
  • Post something relevant on your blog.
  • Post a recent photo of yourself on your blog or Twitter profile. Yes, you. Just do it.

What before-the-conference tips do you have?

Next in the series: make the most of your time at a conference.

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About Becky McCray

Becky started Small Biz Survival in 2006 to share rural business and community building stories and ideas with other small town business people. She and her husband have a small cattle ranch and are lifelong entrepreneurs. Becky is an international speaker on small business and rural topics.
  • Zoom Towns: attracting and supporting remote workers in rural small towns - December 10, 2020
  • In an economic crisis, spend your brainpower before your dollars - November 25, 2020
  • Video: How to fill empty car dealership buildings for the holidays - November 6, 2020
  • How has 2020 changed the challenges rural small towns face? Tell us here - October 20, 2020
  • The Idea Friendly Method to surviving a business crisis - October 6, 2020
  • Join me for the Rural Renewal Symposium online Oct 13 - September 26, 2020
  • Cheap placemaking idea: instant murals - September 11, 2020
  • Refilling the rural business pipeline - July 7, 2020
  • Huge vacant buildings: grants to renovate? - June 9, 2020
  • Economic self defense for small towns  - June 7, 2020

February 22, 2011 Filed Under: Best of, entrepreneurship, planning

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Comments

  1. Carl Natale says

    February 22, 2011 at 1:01 pm

    Good tips. These will help.

    Can I look ahead and offer a tip for when you actually make it to the conference? Pay attention to the questions that people ask – especially in the sessions.

    These questions are insights into what your market needs. This is why I often attend sessions that cover subjects I’m very familiar with. I want to know what other people don’t know.

    That information helps me choose what to write about and what services to offer. It’s market research.

    Again, thank you for the tips.

  2. Becky McCray says

    February 22, 2011 at 1:57 pm

    Carl, you absolutely may look ahead. Thanks for that idea. It answers a question Deb Ng and I were discussing yesterday. I’ll be sure to include it next week.

  3. Oscar Gonzalez says

    February 22, 2011 at 6:31 pm

    Excellent advise. Its a shame so many people show up unprepared and then they miss so much from each conference. Thanks for sharing.

  4. Nancy@krtmarketing says

    February 22, 2011 at 10:48 pm

    Great list.
    From a PR standpoint, if you are speaking on a panel:
    Is your biography and fact sheet in the press room and online on your website?

    Are you able to obtain a list of press attending the conference?

    Make sure you have PLENTY of business cards to hand out after your presentation.

    Have your twitter handle on your business card if you are active on Twitter.

    Be sure to collect business cards from MEDIA in attendance. Make notes of what they require on their card and FOLLOW UP after the show.

    Consider adding public relations into your marketing budget.

  5. Becky McCray says

    February 23, 2011 at 3:12 am

    Oscar, it is that unpreparedness that motivated me to write this post.

    Nancy, thanks for the PR related items for before, during and after. Also, Nancy, please do not use your business name in place of your real name on your comments here. Thank you.

Trackbacks

  1. Make the most of being at a conference says:
    March 19, 2013 at 11:02 pm

    […] prepared ahead of time for that big conference. Now you find yourself at the event. What can you do to get more out of […]

  2. January 2013 - Get these conferences into your budget says:
    April 4, 2013 at 6:13 pm

    […] Becky has written a couple of really helpful Small Biz Survival posts about getting more out of conferences. Start with this one: Getting the most out of conferences before you go. […]

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